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Expense Management

It’s important that international relocations are carried out as smoothly and seamlessly as possible. An important part of this process is timely and efficient expense management. BTR ensures that global workforce mobility expenses are managed and reported with transparency and according to your policy requirements. 

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Expense Audit & Disbursement

To ensure you have complete re assurance that all expenses are as expected and under control, an audit and disbursement service is available. The BTR team will ensure that employees are reimbursed as agreed and on time. Specialist tax advice is also available upon request.

Direct Payment of Expenses

Some relocation expenses will be incurred by assignees during relocations. These may include the costs of flights, hotel stays, temporary accommodation and security deposits, for example. BTR can ensure that they receive monies in advance or we can transfer funds to reimburse assignees. This service is especially helpful when assignees are recently recruited and not yet on the organisation’s payroll system.

Detailed Reconciliation & Reporting

It is crucial that all financial transactions managed by BTR on your behalf have complete transparency with a clear audit trail. We provide a full expense approval, tracking, reconciliation and reporting process. Should assignees be unable to produce a receipt, our Missing Receipt system is used to ensure your authorisation prior to settlement.

Global Mobility Policy Compliance

BTR ensures that expense management conducted on your behalf is fully compliant with your Global mobility policy. This is adhered to during the careful review and reimbursement of expenses. For example, the type of airline bookings will adhere to any policy requirement for flight classes to reflect the flight duration involved.

Exception to Policy Cost Reporting

Any expense authorised in advance which contradicts your Global Mobility policy requirements is identified and reported for further discussion. BTR will identify and report any reoccurrence of policy exceptions.

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